Privacy Policy

Information You Provide Directly

We collect information you voluntarily provide when you interact with our services, including but not limited to: your name, email address, phone number, mailing address, student's academic information (GPA, test scores, extracurricular activities), graduation year, target universities, and any details shared through our contact forms, consultation bookings, or strategy sessions.

Account & Profile Information

When you create an account or enroll in a consulting program, we collect information necessary to deliver personalized admissions guidance. This may include family demographics, educational history, financial aid preferences, and application timelines.

Automatically Collected Information

We automatically collect certain technical information when you visit our website, including your IP address, browser type and version, operating system, referring URLs, pages visited, time spent on each page, click patterns, and device identifiers. This data is collected through cookies, web beacons, and similar tracking technologies.

Communications Data

We retain records of correspondence between you and Ivysion, including emails, chat messages, phone call logs, and any documents or materials you share during the consulting engagement.

We use the information we collect for the following purposes:

• To provide, personalize, and improve our admissions consulting services, including developing customized application strategies and school lists.

• To respond to your inquiries, schedule consultations, and manage ongoing engagements.

• To send relevant updates about our services, admissions deadlines, and educational content — only with your explicit consent.

• To analyze website usage patterns and optimize our digital experience, content, and service offerings.

• To process payments and maintain accurate billing records.

• To comply with applicable legal obligations and protect our legal rights.

• To detect, prevent, and address technical issues, fraud, or security concerns.

No Sale of Personal Information

Ivysion does not sell, rent, lease, or trade your personal information to any third party under any circumstances. Your family's privacy is foundational to the trust we build.

Trusted Service Providers

We may share limited information with carefully vetted service providers who assist us in operating our website, processing payments, delivering communications, or analyzing site usage. All service providers are bound by strict confidentiality agreements and are prohibited from using your information for any purpose other than providing services to Ivysion.

Legal Requirements

We may disclose your information if required to do so by law, regulation, legal process, or governmental request, or when we believe disclosure is necessary to protect our rights, your safety, or the safety of others.

We implement industry-standard security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include:

• SSL/TLS encryption for all data transmitted between your browser and our servers.

• Encrypted storage of sensitive personal data at rest.

• Role-based access controls limiting employee access to personal information on a need-to-know basis.

• Regular security audits and vulnerability assessments.

While we strive to protect your personal information, no method of electronic transmission or digital storage is 100% secure. We cannot guarantee absolute security but are committed to maintaining the highest practical standards.

What Are Cookies

Cookies are small text files stored on your device when you visit our website. They help us recognize your browser, remember your preferences, and understand how you interact with our site.

Types of Cookies We Use

Essential Cookies: Required for basic site functionality (session management, security). Analytics Cookies: Help us understand visitor behavior and improve our website (e.g., Google Analytics). Marketing Cookies: Used to deliver relevant content and measure campaign effectiveness, only with your consent.

Managing Cookies

You can control and manage cookies through your browser settings. Most browsers allow you to refuse cookies, delete existing cookies, or alert you when a cookie is being set. Please note that disabling essential cookies may affect site functionality.

Depending on your jurisdiction, you may have the following rights regarding your personal information:

• Right to Access: Request a copy of the personal data we hold about you.

• Right to Correction: Request correction of inaccurate or incomplete data.

• Right to Deletion: Request deletion of your personal data, subject to legal retention requirements.

• Right to Opt Out: Unsubscribe from marketing communications at any time.

• Right to Data Portability: Request your data in a structured, commonly used format.

To exercise any of these rights, please contact us at privacy@ivysion.com or call (862) 440-1166. We will respond to verified requests within 30 days.

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law. For active consulting clients, we retain engagement records for a minimum of three years following the conclusion of services to support any follow-up needs.

Website analytics data is retained in aggregate, anonymized form and is not linked to individual identities after 26 months.

Our services are designed for families with students pursuing higher education. We do not knowingly collect personal information from children under the age of 13 without verified parental consent, in compliance with the Children's Online Privacy Protection Act (COPPA).

For students between the ages of 13 and 17, we require that a parent or legal guardian provide consent and be party to any service agreement. If we learn that we have collected information from a child under 13 without proper consent, we will take immediate steps to delete that information.

We may update this Privacy Policy periodically to reflect changes in our practices, technologies, legal requirements, or other operational factors. When we make material changes, we will notify you by updating the effective date at the top of this page and, where appropriate, by sending an email notification.

We encourage you to review this policy regularly to stay informed about how we are protecting your information.

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Ivysion College Admissions Consulting Email: privacy@ivysion.com Phone: (862) 440-1166 Website: www.ivysion.com